Dynamics 365 Business Central – How to Change the Description on the Vendor Ledger Entry when Posting a Purchase Invoice

When posting a Purchase Invoice the description on the Vendor Ledger Entry defaults to the original unposted Invoice number.

For example when I post the Invoice below:

The Vendor Ledger Entries show the unposted Invoice number in the “Description” column:

If you would like to have a specific description for the Purchase Invoice in the Vendor Ledger Entries page you can personalise the Purchase Invoice page and add the “Posting Description” field.

This is shown below:

Now that we have access to the “Posting Description” on the Purchase Invoice page you can edit this and have a custom description when posting the Invoice.

For example I’ve changed the description below to “Septembers Rent Invoice”

And this is reflected on the Vendor Ledger Entry

I hope you find this useful.

Thanks for reading!

2 thoughts on “Dynamics 365 Business Central – How to Change the Description on the Vendor Ledger Entry when Posting a Purchase Invoice

  1. Peter Taylor 28th Sep 2021 / 9:03 pm

    good article as always Gav. Did you know about the new(ish) settings on P&P Setup/S&R Setup to copy line descriptions to G/L entries? Only applies to lines of type G/L Account.

    Like

    • Gavin Whittaker 28th Sep 2021 / 9:15 pm

      Thanks Pete. Yes they are definitely must have settings those 🙂

      Like

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