Dynamics 365 Business Central- How to Reverse a Journal on a different date using the Posted General Journal Page


When you reverse a journal entry using the standard “Reverse” feature there’s no option to change the posting date. By default the journal will automatically reverse on the same date as the original journal postings. This isn’t ideal if you have closed the period and want the reversal to post into a different period.

In this post I’ll show how you can reverse a journal and change the date using the “Posted General Journal” feature. I’m a big fan of this feature as it not only gives the ability to reverse a journal with a different date but you can also reverse multiple journals.

The Issue

As discussed, when reversing a journal using the standard functionality there’s no way to change the “Posting Date”. The field highlighted below isn’t editable.

If the financial period is closed, posting the reversal into a different period becomes necessary, which prevents the ability to use the standard feature.

Configuring Posted General Journal Functionality

Before we can use the Posted General Journal functionality we first have to ensure its enabled on the various General Journal Templates.

Therefore search “General Journal Templates” and tick the option “Copy to Posted Jnl” as per below:

When the option has been selected on the General Journal Template, it can then be toggled off and on at a Journal Batch level as well:

With this option enabled any journal that’s subsequently posted creates “Posted Gen. Journal Lines” in addition to the usual General Ledger Entries.

For example I clicked “Find Entries” on a General Ledger Entry and I can see additional “Posted Gen. Journal Lines”

I find this really useful as if you drill down on the “Posted Gen. Journal Line” it opens the Posted General Journal page which provides a snapshot of the journal that was posted.

This is very similar to how a snapshot of a Sales Invoice is taken and saved as a “Posted Sales Invoice” which you can refer back to.

Reversing a Journal using the Posted General Journal Page

Now we have the option switched on we can walk through how to reverse a journal.

First open the “Posted General Journal” page. You can either search this directly or drill down from the “Find Entries” page.

Once in the “Posted General Journal” page locate the entry you wish to reverse. In my example I’m going to reverse document number G00033.

I therefore filter on this document number and select both lines and choose “Copy Selected Lines to General Journal” as per below:

** Please note you can also select “Copy G/L Register to General Journal Lines” **

Next I’ll choose to replace posting date with an April date and also to reverse the sign:

Now when I open the ACCRUALS batch its the reversing journal is ready to post.

You can also use this functionality to reverse more than one journal at once and I’ve also used it to find out the G/L Register number of a journal postings 🙂


As you can probably tell I’m a big fan of this functionality. I think this is because of my background using Dynamics GP which creates similar snapshots of posted journals.

Thanks for reading!

Dynamics 365 Business Central – Message “There is nothing to post because the journal does not contain a quantity or amount” when posting a Recurring General Journal


When attempting to post a recurring general journal you receive the message “There is nothing to post because the journal does not contain a quantity or amount” even though you have specified the General Ledger codes and the amounts and everything appears fine.

This is a common query that crops up, and also something I see from time to time in the forums, so I thought I’d write it up for reference and to hopefully help anyone else who receives this message.

The Recurring General Journal

Below is a recurring general journal. I’ve populated all the required fields however when I try and post it I get the message below:

The Solution

The reason I’m getting this message is because of the unique way in which a recurring general journal works. In a Recurring General Journal the “Posting Date” is compared to the “Work Date” and if the posting date is greater than the work date you receive this message.

I’ll therefore compare the Posting Date on my journal to my Work Date, and as you can see the Posting Date is in advance of my Work Date:

Therefore, in my case, the solution is to change the user date to a date of 01/01/23 (or a date in advance of 01/01/23) and try again:

After doing this my journal will now post 🙂


As far as I’m aware, this is the only journal that behaves this way. For example, I can post a General Journal and the system won’t check the Work Date against the Posting Date.

I suspect the primary reason for this behaviour is to prevent a user mistakenly posting a recurring general journal numerous times, as by default the lines remain on a recurring general journal after you have posted it, and the posting date automatically advances based on the “Recurring Frequency”. (i.e. if the recurring frequently in 1M the Posting Date changes by one month).

Therefore you could post the journal once and then post it again by accident. Having the system perform this simple check prevents this.

Thanks for reading!

Dynamics GP Vs Dynamics 365 Business Central – Where is the General Ledger Journal Entry Number in Business Central?


When you post a transaction in a subsidiary module in Dynamics GP, a journal is created in the General Ledger to record the transaction in the chart of accounts. The journal has its own unique journal number that groups all the distributions related to that transaction together and is stored in the GL table on all the lines.

Being a long time Dynamics GP user, when I started using Business Central, on posting a transaction I looked for the equivalent journal number in the G/L Entries, but couldn’t find it? Yes, there are G/L entries created, but I couldn’t find what I classed as a unique journal number that binds these together just like the Dynamics GP journal number.

In this post I’ll walk through what I regard as the closest equivalent to the Dynamics GP journal number in Business Central.

Dynamics GP – Journal Number

When you post a transaction in a subsidiary module in Dynamics GP, like a Sales Invoice for example, this is recorded in the General Ledger as a Journal Entry.

For example when I post the Sales Invoice below its recorded in the General Ledger using a unique Journal Entry number. The same journal number is stored on all the lines of the journal.

And here’s the Journal Entry recording the transaction in the General Ledger. The journal entry number is stored on all the distribution lines.

Therefore when posting one transaction in Dynamics GP, you get one Journal Entry with a unique number grouping all the distributions relating to that transaction in the General Ledger.

** Please note things like the originating document number and customer number are also transferred and stored in the GL table in Dynamics GP just like Business Central.

Dynamics 365 Business Central – G/L Entries

Going back to the example of a Sales Invoice, when you post a Sales Invoice in Business Central a series of Entries are created including G/L Entries.

Therefore if I were to post the Sales Invoice below

I’d get the following G/L Entries.

As you can see each line has a unique “Entry No.”. There is no obvious unique number from a GL point of view that groups all these lines together. (You can group them together using the “Document Number” but this is the Sales Invoice document number. There is no GL specific unique reference that groups these together in the G/L Entries table.)

Up steps the G/L Register

Although not obvious at first, whenever you post any transaction in Business Central, along with all the various entries that are created, a G/L Register is also created.

The G/L Register has its own unique number and encompasses all the entries that have been created by posting the transaction. It does this by holding the “From Entry No.” and the “To Entry No.”

Below is the G/L Register that was created by posting the Sales Invoice above

As you can see this has a unique GL reference. This is the “No.” column.

Therefore this is what I regard as Business Centrals equivalent to Dynamic GPs journal number.


Once I’d grasped this concept of entries and registers, I felt I had a greater understanding of the posting flow in Business Central.

Thanks for reading!

** Please note there is also a “Transaction No.” field stored on the G/L Entries which appears unique however I’ve found you can post one document number which can generate more than one “Transaction No.”. I blogged about this here