I came across a situation where a user needed to post a credit card payment via a payment journal with a VAT element so I thought I’d document on my blog 🙂
In order to do this first create a Payment Journal batch with the relevant balancing account, in my case a credit card, and also select the highlighted VAT options below:
** Please note you may have to go to the General Journal Template for Payments and tick these ON before you can select them for the batch.
With the option “Copy VAT Setup to Jnl. Lines” selected, the VAT posting groups will be copied from the GL code and VAT will be calculated.
With the option “Allow VAT Difference” selected, changes can be made to the calculated VAT amounts.
If you only have one G/L expense code to record VAT its fairly simple. You can pickup the relevant G/L code, which should default the “VAT Bus Posting Group” and “VAT Prod. Posting Group”, and the system will calculate the VAT for you. You can then just leave the “Bal Account No.” as the bank account.
Now when you post the entry you will get VAT entries as well as G/L and Bank Account Ledger Entries:
If you wish to record VAT for more than one G/L code you can list the expense codes and blank off the “Bal. Account No” on each line and then have the final line entry as the balancing credit card bank account as per below. (again the VAT posting groups have defaulted from the G/L code)
Now when you post the batch you’ll get the relevant VAT entries as well as G/L and Bank Account Ledger Entries:
If you have the “VAT Difference” option ticked on the batch you can change the “VAT Amount” at any time if this differs from the actual VAT you need to post.
I hope you find this useful if you ever need to post payments with VAT.
Thanks for reading!