When posting a Purchase Invoice the description on the Vendor Ledger Entry defaults to the original unposted Invoice number.
For example when I post the Invoice below:
The Vendor Ledger Entries show the unposted Invoice number in the “Description” column:
If you would like to have a specific description for the Purchase Invoice in the Vendor Ledger Entries page you can personalise the Purchase Invoice page and add the “Posting Description” field.
This is shown below:
Now that we have access to the “Posting Description” on the Purchase Invoice page you can edit this and have a custom description when posting the Invoice.
For example I’ve changed the description below to “Septembers Rent Invoice”
And this is reflected on the Vendor Ledger Entry
I hope you find this useful.
Thanks for reading!
good article as always Gav. Did you know about the new(ish) settings on P&P Setup/S&R Setup to copy line descriptions to G/L entries? Only applies to lines of type G/L Account.
Thanks Pete. Yes they are definitely must have settings those 🙂